Remote work has changed the way we connect, build teams, and get work done. We no longer share office spaces, coffee breaks, or quick chats in the hallway. Instead, screens, messages, and online meetings fill our days. However, in the midst of video calls and digital to-do lists, one thing remains central: presence. The feeling of being truly there, not just physically, but also mentally and emotionally, shapes how we experience work and the impact we create.
Understanding presence in remote work
Physical presence used to mean a desk, a handshake, a passing smile. In a distributed setting, presence becomes something deeper. It is the felt sense that we are here, we are engaged, and we care about what is happening around us.
Presence in remote work is not only about showing up online; it is about bringing our full attention and intention to each moment, conversation, and task.
We have seen that when presence is lacking, misunderstandings grow and collaboration weakens. But when presence is integrated, even digital communication carries warmth, clarity, and understanding.
Why does presence matter for remote teams?
With physical distance, the risk of disconnection increases. Someone can be on a call, yet hidden behind tasks, notifications, or distractions. Presence is the bridge that brings people together even when miles apart.
- It enhances trust. When we feel someone is truly present, we trust their words and actions.
- It improves communication. Being present means listening, not just hearing.
- It fosters creativity and solution-finding. Focused minds see connections and options that scattered minds miss.
- It impacts well-being. Presence reduces stress, confusion, and the sense of isolation.
From our perspective, presence is the foundation that turns remote collaboration into something meaningful, human, and effective. In our routines, making space for presence is a small change with a big ripple.
Simple daily practices to build presence
Presence is not a one-time event. It is a habit, built from the small choices we make throughout our day. Here are some methods that, in our experience, help integrate presence effortlessly into remote routines:
Start each day with intention
The way we begin shapes the course of our work. Before opening emails or joining meetings, we can pause for a moment.
- Sit quietly, even for one minute, noticing your breath and the space around you.
- Set a clear, gentle intention for the day, such as “Today, I will listen with attention” or “I’ll bring patience to my conversations.”
This act anchors our awareness. It is a daily reset button.
Single-task, not multi-task
Remote work can make us feel pulled in many directions. Notifications, chats, and emails compete for our attention. We suggest trying this instead:
Do one thing at a time.
If a message comes in while writing a document, finish the sentence or paragraph before responding. During calls, close extra tabs. Multitasking splits our attention, but focusing on one task enhances presence—and results.
Breathe before meetings
Virtual meetings are here to stay. To bring presence into these spaces:
- Take three slow breaths before clicking “Join.”
- Notice your posture and feet on the floor.
- Arrive one minute early and simply sit, observing your mind and surroundings.
Practice mindful listening
Presence shines in how we listen. We have found that pausing before answering, or letting there be silence, actually deepens connection.
- Let people finish their thoughts before responding.
- Repeat back what you heard if it feels unclear.
- Keep your attention on the conversation—not on planning your response.
Listening mindfully tells others that they matter and their words have value.
Use video with intention
Turning on the camera is a way to send non-verbal signals—nods, smiles, gestures. However, it is a tool, not a rule.
- Switch on video for key discussions or when clarity, connection, or support are needed.
- Balance this with times when cameras can be off, reducing screen fatigue while respecting presence.
The point is not to monitor, but to create a more human space in digital meetings.
Create device boundaries
Devices keep us connected, but they can also scatter attention. We advise:
- Set aside short blocks without notifications—maybe 30 minutes for deep work.
- Place your phone out of reach during key tasks.
The result is a mind less pulled by dings and more grounded in the present.
Take presence breaks
Remote work tends to blur lines. Sometimes, we don’t notice how long we have sat without a pause. We recommend building in a few mini breaks:
- Set a timer for every 60-90 minutes and stand up, stretch, or simply look outside.
- Spend five minutes in another room or step outside if possible.
These pauses restore your energy and sense of connection to your body and surroundings.
Reflect at the end of the day
Structure a simple closing ritual. At the end of the workday, take a few moments to:
- List three things you brought your presence to during the day.
- Notice any changes in how you feel—more calm, connected, or focused?
- Set down work with the intention to rest.
How we end our day shapes how we start the next.
Integrating presence into team culture
If you are a manager, team lead, or just someone who cares, you can support a culture of presence by:
- Opening each meeting with a check-in question or brief silence.
- Encouraging “camera-off” times for deep work and recovery.
- Modelling focus: show up on time, remove distractions, and listen actively.
- Celebrating moments when team members demonstrate genuine presence.
Presence, once practiced by individuals, can shift whole teams.
Conclusion: The ripple effect of presence
By making space for presence, remote work becomes more than tasks and messages. It feels more human, connected, and grounded. Routines become rituals. Small actions—breathing, listening, focusing—turn digital space into a place where genuine connection is possible.
We have seen that the more presence we bring, the more trust, clarity, and impact follow. It’s a gentle practice, but over time it makes a real difference.
Frequently asked questions
What is presence in remote work?
Presence in remote work is the act of being fully attentive, engaged, and mindful during tasks, meetings, and communication, regardless of physical location. It is about showing up with intention and attention, not just logging in online.
How to build presence when remote?
We suggest creating small daily rituals: start the day with intention, single-task instead of multi-tasking, pause for breath before meetings, and structure short breaks away from screens. These steps help ground attention in the present, making connection and focus more natural.
Why is presence important for teams?
Presence builds trust, improves communication, and helps teams feel connected even across distances. When team members feel truly seen and heard, collaboration becomes easier and results are better.
What are simple ways to show presence?
Simple ways to show presence include giving your full attention in meetings, turning on your camera when appropriate, letting others finish their thoughts, replying to messages with care, and observing short tech-free breaks during the day.
Is it worth it to focus on presence?
We believe focusing on presence has a lasting, positive effect on work quality, relationships, and well-being. Even small shifts make a notable difference over time in how remote work feels and what it produces.
